Google Workspace: Gmail, Calendar, Drive, Chat and Meet¶

Connect your Google account and Saelyx can save your minutes to Drive, send them from your Gmail and post a summary to a Google Chat space. It can also, by voice or chat, work with your email, calendar, tasks, contacts and Drive, bring the transcript of your Meet meetings into Saelyx, and move files between Saelyx and your Drive. Each permission is granted separately, and nothing leaves your account unless you confirm it.

What it does and doesn't do¶

• Reads your calendar to recognise the meeting and its attendees.
• Saves the minutes (and, if you want, the transcript) to a folder in your Drive.
• Sends the minutes by Gmail and posts a summary to a Chat space, only when you confirm.
• Only when you ask by voice or chat, it searches and reads your email, looks at and manages your calendar, creates tasks, finds people, saves notes, searches your whole Drive, and looks at your Chat spaces and Meet meetings. See By voice and chat.
• It doesn't go through your email on its own: without the Email (Gmail) block there is no email, and with it, it only reads what you ask for.
• It doesn't read the messages in your Chat spaces. It sees the names of the spaces so you can choose where to post, and it only posts if you confirm.
• It doesn't read your files in the background. It only opens a file when you choose to import it, or the watched files when you sync. With the All your Drive block it searches by name across your whole Drive; it opens no file you haven't chosen.
• It deletes nothing from your Drive: it only creates a file or replaces the one it created itself with the same name. It doesn't delete emails or messages either. The only thing that removes anything is cancelling an event, and it asks for your yes.
• It doesn't keep a copy of your emails or your events. It stores the account's email, one encrypted refresh token per block, your destination preferences and the state of each copy. A draft waiting for your yes (the email, event or message exactly as you're about to confirm it) is valid for 10 minutes: after that it can no longer be confirmed and is deleted automatically. What Saelyx reads in order to answer you, and how long it stays, is in the privacy policy.

Permissions by block¶

Google asks for each block's permission when you turn it on, and doesn't repeat the ones you already granted. Without a connected account, Saelyx accesses nothing. When you connect a block, Google lets you untick individual permissions: Saelyx uses only the ones you grant.

That's 10 blocks and 12 Google permissions (one of them, the directory, only with an organisation account), plus 3 basic identity ones (openid, email and profile). With a personal Google account, Chat and Meet aren't available: the screen says so ("This function isn't available with your type of Google account"). The same applies if your organisation's administrator has turned that service off.

Connect your account¶

1. Open the Connections section and the Google Workspace card:
2. Mac: Settings → Account → Connections → Google Workspace
3. iPhone: More → Your account → Connections → Google Workspace
4. Web: Account → Connections
5. Read the notice about how your data is used and tap I understand and want to connect. Nothing is connected without that step.
6. On the block you want, tap Connect.
7. Authorise on Google's screen. When you come back, the block shows as Connected.

If the calendar is all you want, start with Agenda: the Calendar, Google Tasks and the other Suite blocks need it to be connected first.

If you ask Saelyx for something and that block's permission is missing, it tells you which one and where to grant it; it doesn't invent the content. Each block shows its status: Connected, Not connected, Expired or Waiting for your administrator.

If you cancel on Google's screen, nothing is connected. If the session expires, you see "Google has stopped giving access" and a Reconnect button. If Google grants only part of a block's permissions, the block stays incomplete: the tools whose permission you granted keep working and Saelyx doesn't ask for the rest again unless you want it to.

Where minutes are saved¶

On the sheet, under Where minutes are saved:

Tap Save to apply the changes ("Settings saved"). Automatic saving starts when you save the settings for the first time.

With automatic saving on, the minutes are copied by themselves once they finish processing (see What happens by itself). The minutes are saved as a Word document (.docx), in one folder per meeting; the transcript as text (.txt). To save by hand, open the meeting and use Meetings → the meeting → share → Google Workspace → Save to Drive. Under Recent copies you see each copy's state (Pending, Saving…, Saved or Failed), you can Open one that's already saved and Retry one that failed.

If the content and the destination haven't changed, Saelyx doesn't upload the copy again.

Send the minutes by Gmail or to Chat¶

Sending always happens in two steps.

1. Open the meeting and choose Google Workspace → Send by Gmail… (or Post to Chat…).
2. Saelyx prepares the draft. For Gmail it looks for the event in your calendar (if it doesn't find one, use Choose the event), suggests the attendees as recipients and lets you add addresses. For Chat, you choose the space. You can write a note of up to 500 characters.
3. Check the Preview, which includes a sentence saying what will happen. In Gmail, the minutes go in the body of the email and, if they aren't too big, as a Word attachment.
4. Tap Send. You'll see "Sent to N people".

The draft is single-use and expires after 5 minutes. If the minutes change after the preview, or the draft expires, tap Prepare again. The email goes out from your own Gmail and the Chat message goes out in your name. There is a cap of 25 sends a day and 50 recipients per send.

By voice and chat¶

With the blocks granted, ask Saelyx for what you need with your voice (Mac, iPhone and iPad) or in the web chat. There are 25 tools, grouped by block. Saelyx picks them itself; you speak as usual.

There are also two support tools, confirm and discard, which close the second step of anything that needs your yes. For a meeting's tasks, the minutes menu has Send action items to Tasks (up to 25 per set of minutes, in the "Saelyx · Minutes" list; repeating it doesn't duplicate anything).

With a personal Google account everything works except Chat and Meet.

What needs your confirmation¶

What leaves your account is never executed the first time:

• sending an email or a reply,
• creating, moving or cancelling an event (also if it's only on your calendar),
• posting to a Chat space.

Saelyx prepares the draft, reads it to you (to whom, what and when) and waits for your "yes". Only then does it do it, and until you confirm it doesn't say "sent" or "created". If you say no, it discards it. The confirmation is single-use and expires after 10 minutes. If it expires, ask again. Saelyx is built to wait for your answer before confirming and to treat what it reads from emails, tasks, files and meetings as data, not as orders; still, listen to the draft before you say yes.

It does not ask for what is yours, private and reversible: reading and searching (email, calendar, people, tasks, spaces, meetings, files), creating and completing tasks, saving notes in your Drive, and moving files between Saelyx and your Drive.

The cap of 25 sends a day counts emails, Chat messages and events that notify other people (inviting, or moving or cancelling with attendees), the same as sending the minutes. An event only on your own calendar doesn't count.

What it reads from your email¶

When searching, it returns up to 25 results with sender, subject, date and a snippet. When opening one, it also gets the recipients, the body and the names of the attachments (it doesn't open attachments). The assistant receives at most 6,000 characters of text per reading, marked as third-party text. Saelyx doesn't copy your mailbox and reads an email only when you ask it to. What it reads is part of the conversation and is kept for the periods in the privacy policy (in chat, 24 hours from your last message; if Saelyx quotes or summarises it, it stays in the conversation panel for 90 days; by voice, it passes through the voice provider, which keeps the transcript for up to 30 days). It doesn't enter the memories or skills Saelyx learns from you, and it isn't handed to the connector for Claude.

Files in both directions¶

From Saelyx to your Drive¶

You can save the minutes, the transcript or a Saelyx file (the one you upload with "+" or the one Saelyx drafts) to your Drive folder. By voice: "Save that report to my Drive". If there is already a file with the same name that Saelyx created, it is replaced without notice; Saelyx never touches or replaces what you created yourself.

On the web, Account → Repository → What is saved → Also copy every new file makes that copy by itself for every new file. It's off by default.

From your Drive to Saelyx¶

You can bring a file of yours into Saelyx. Saelyx keeps a copy and the original isn't touched. There are two destinations:

• With Google's picker (web, Mac and iPhone). You choose the file in Google's picker and Saelyx opens only that one. On the Mac and iPhone, the picker opens in the browser. With the Repository in Drive block alone, Saelyx only sees what it created or what you choose here.
• By voice. "Find the accountant's contract in my Drive" and "Import it into my files". With the All your Drive block, Saelyx searches by name across your whole Drive; without it, only among what you've opened or created with Saelyx, and it tells you so.
• Google Docs come in as Word or Markdown (up to 10 MB), Sheets as CSV and Slides as PDF.
• If you import the same unchanged file twice, it isn't repeated; if it changed in Google, the copy is updated. If the base already has another, different file with that name, the new one is saved with a suffix and overwrites nothing.

Watched files¶

On the web, Account → Repository → Watched files lets you choose the files (and, with the All your Drive block, whole folders, which you can extend by hand) and a knowledge base of your own. When you tap Sync now (or ask by voice: "Sync my files"), Saelyx brings into the base what is new or changed and removes from the base what you deleted in Drive. Only text and HTML files up to 2 MB come in; the rest count as "Skipped". What you uploaded by hand or imported with the picker is never deleted. It doesn't sync on its own: only when you ask. Google doesn't notify Saelyx of changes, and Saelyx doesn't watch in the background.

On the Mac and iPhone, automatic file copying, the picker and watched files are set up on the web; by voice you can search, import, save and sync.

Chat and Meet¶

Chat and Meet are for Google Workspace accounts only (work or school).

• Chat. Saelyx sees the names of your spaces (by default, named spaces; not your direct messages) and warns you if a space admits people from outside your organisation. It posts, in your name and only with your yes, a message or a meeting summary (up to 4,000 characters). It doesn't read the messages already in the space. If your administrator hasn't turned on the Chat app for your organisation, you'll see that Chat isn't available.
• Meet. Saelyx lists your recent meetings (by default from the last 30 days, up to 90) that have a transcript and, when you ask, brings it into Saelyx as a text file. A transcript only exists if your Workspace edition includes it and it was turned on in the meeting; Google keeps it for 30 days, so import what you want to keep before it expires. If the transcript is very long, the beginning comes in and Saelyx tells you. It reads the Meet transcript, not the document Meet leaves in the organiser's Drive.

What happens by itself¶

• When a meeting ends. When the minutes are ready, Saelyx notifies the Google module in the background and, if you meet the conditions, copies them to your Drive. The conditions: Pro plan, the Repository in Drive block granted, the session in force, having saved the settings at least once and "Save the minutes automatically" on. The transcript is only copied if you turned on "Also save the transcript". If the notification fails, the minutes aren't touched; you can make the copy by hand from the meeting.
• When you download your data on the web. The export file includes a Google Workspace section with your repository preferences and the state of each copy (file name, link, state and date), and the connection data without tokens. It never includes credentials or the content of your Drive, email or events.
• In backups. The .zip carries that same section: preferences and copy state. It carries no drafts waiting for confirmation and no tokens. Restoring a backup does not reconnect your Google account or recover those preferences: you'll need to connect again and choose the destination again. See Privacy and your data.

None of this writes to Google by surprise: automatic copying only creates, or replaces, the file with the same name that Saelyx created in the folder you chose.

Time zone¶

When you ask about your calendar, Saelyx understands and says times in the time zone of your device: the iPhone and the web send it with each request (the web, your browser's). If you say "at ten", the event is at ten where you are. If no zone arrives, it uses Madrid's (Europe/Madrid).

If something fails¶

If your organisation blocks the permission¶

Some Google Workspace organisations only allow apps approved by an administrator. You'll then see "An administrator in your organization has to approve Saelyx", with two buttons: Open the administrator guide and Copy message for my administrator. Google doesn't offer an approval link like Microsoft's: the guide explains, step by step, how to add Saelyx by its client ID in the Admin console, with each block's permissions. It's on the administrators page.

Disconnect¶

On the sheet you can disconnect one block (Disconnect on its row) or everything (Disconnect Google). A block is disconnected without touching the others, except that disconnecting Agenda also disconnects Calendar, which depends on it. When you disconnect, Saelyx deletes the token and the connection data of those blocks. It does not delete what you imported from Google: it stays in Saelyx like any other file, you delete it whenever you want, and deleting your account deletes it all. What is already in your Drive, email or calendar isn't deleted, and you can reconnect whenever you want.

Reviewed on 31 Oct 2026